ARTICLE 1. NAME OF THE SOCIETY AND LOCATION
Name: Turkish Transplantation Society
Location: Central Office in Ankara
ARTICLE 2. PURPOSE
To promote and encourage research and education in the field of organ transplantation, to partake in national and international scientific activities and to ensure communication between organizations alike.
ARTICLE 3. Specific activities to be realized by the Society are listed below:
- To collaborate with other organizations alike in Turkey and to organize meetings, symposiums and conferences
- To inform and educate the public at large on organ transplantation by means of publications and conferences
- To organize programs which will promote organ donation and its importance in saving lives
- To ensure the training of qualified personnel in the field of organ transplantation and encourage research by means of funds
- To collaborate with existing international organizations alike to promote and encourage scientific research
- To work on ethical and legal aspects of organ transplantation and related fields and to encourage social and medical collaboration of organizations alike.
ARTICLE 4. MEMBERSHIP
Admission to membership shall be granted upon those applicants fulfilling the above requirements with the consent of the majority (two thirds) of the Board of Directors.
- To be at the age of 18 or above and of Turkish Nationality
- To be eligible in applying civil rights
- To be actively working in the field of organ transplantation as doctors, surgeons, biologists, biochemists, immunologists or to hold an academic title in related fields of science
ARTICLE 5. RESIGNATION / TERMINATION OF MEMBERSHIP
Termination of membership may occur if a member
Those who have resigned from the Society or those whose memberships have been terminated, no longer have a say in matters concerning the Society.
- fails to abide by the rules and regulations of the Society
- has completed his/her membership term as outlined in Article 17 of the Legal Code for Associations
- resigns from the Society
- is expelled by the Board of Directors
- fails to pay his/her annual membership fees. (These members will be warned by the Board of Directors and are allowed 30 days to pay their fee. Default of payment within the given period shall result in the termination of membership)
ARTICLE 6. HONORARY MEMBERS
Honorary members are selected by the General Assembly among those candidates who have been actively working in the field of Medicine. Both Turkish and non-Turkish candidates may be selected as honorary members.
ARTICLE 7. ORGANS OF THE SOCIETY
- General Assembly
- Board of Directors
- Board of Supervision
ARTICLE 8. GENERAL ASSEMBLY
The General Assembly is the highest organ of the Society which consists of all members. It meets regularly in September of every second year at a given date and time by the Board of Directors. The meeting takes place at the Central Office of the Society and all members are called to attend (Honorary members may also attend but do not hold the right to vote).
Upon the written request of the one fifth of the members or in cases which the Boards of Directors and Supervision find it necessary, the General Assembly may hold irregular meetings.
ARTICLE 9. GATHERING OF GENERAL ASSEMBLY
Board of Directors draws up a list of members who shall be called upon. The date, time, location and the agenda of the meeting are announced in a local newspaper at least 15 days in advance. If the majority of members do not attend the first meeting, a second meeting is called upon. The second meeting has to be scheduled at least a week after the date of the first meeting. The date, time, location and agenda of the second meeting along with the list of members are announced 15 days in advance.
If the meeting is postponed for any other reason other than the above mentioned one, a written announcement should be made stating the reasons for postponement. The second meeting has to be held within the following two months.
ARTICLE 10. PLACE OF THE GENERAL ASSEMBLY MEETING
The meeting must take place in the Central Office of the Society.
ARTICLE 11. QUORUM
The meeting is held when more than half of the members are present. If this number is not attained at the first meeting, a second meeting is held. However, the number of members present at the second meeting cannot be less than twice the number of Boards of Directors and Supervision members. The meeting is held on the date and time announced and attendance is taken by having members present at the meeting sign the list. Once the quorum is reached, the president of the Board of Directors or one of the members chosen by the president starts the meeting. A president, vice-president and two secretary/treasurer are elected to the General Assembly. The chairing of the meeting is done by the president.
ARTICLE 12. DRAWING UP OF THE AGENDA AND VOTING PROCEDURES
If a quorum is not reached at the first meeting, the members are called for a second meeting according to Article 21. Regardless of the number of participants, the dissolution of the Society is discussed and voting is done. Two thirds of the participants consent is needed to dissolve the Society.
- The meeting must follow a pre-determined agenda. However, it is a must to include in the agenda the matters, which have been brought up by a minimum of one tenth of the members present at the meeting.
- The decisions are taken at the meeting by means of open-voting
- The dissolution of the Society is determined at the General Assembly meeting with the votes of no less than the two thirds of all members
ARTICLE 13. THE RESPONSIBILITIES OF THE GENERAL ASSEMBLY
- To select the Organs of the Society
- To amend the By-laws of the Society
- To discuss the reports submitted by the Boards of Directors and Supervision and to decide on the announcement of the reports
- To discuss the budget prepared by the Board of Directions and to make adjustments when necessary
- To delegate authority to the Board of Directories to buy goods for the Society or to sell the existing goods of the Society.
- To dissolve the Society
- To fulfill other duties as stated in the Regulations of the Society.
- Upon obtaining official permission, to participate in and organize international events and to decide on the organizations which the Society should become a member of.
ARTICLE 14. THE RESPONSIBILITIES OF THE BOARD OF DIRECTORS
The business and affairs of the Society is managed and controlled by the board of directors who are elected among the members of the General Assembly. They will be elected via closed-vote as 5 main members and 5 reserve members. A president, a vice-president, a secretary-treasurer are elected to office. They meet at least once every three months. If an officer fails to attend 3 consecutive meetings, he/she is replaced by a reserve member.
- to represent the Society or to authorize one or more of its officers to represent the Society.
- to do all sorts of buying and selling of goods.
- to prepare budgets of the coming year and to keep the Society accounts.
- to fulfill other duties as stated in the Regulations.
ARTICLE 15. OFFICERS OF THE BOARDS OF DIRECTORS
President : is the chief executive officer of the Board.
Vice-president : Acts as the chief executive officer in the absence of the President.
Secretary : Keeps the minutes of all meeting of the Society, membership records, legal documents, writes reports.
Treasurer : Is responsible for all funds, collecting membership fees, keeping records of expenses and accounts, submitting financial statements certified by any group of individuals chosen by the Board of Directors.
ARTICLE 16. THE RESPONSIBILITIES OF THE BOARD OF SUPERVISION
The board members are elected to office by the General Assembly as 3 main, 3 reserve officers. The board is responsible for the auditing of the expenses of the Board of Directors, the accounts of the Society. It is also responsible for ensuring that the members abide by the regulations of the Society. It carries out Audits every 6 months and collates/presents the results of the audits as written reports submitted to the Board of Directors.
ARTICLE 17. BRANCHES OF THE SOCIETY
None at present.
ARTICLE 18. COMMITTEES
Committees may be designated by the council by resolution to function on behalf of the council in a manner provided in the aforementioned resolution or resolutions or as prescribed in these by-laws. Committees constituted by any other means shall not be recognized as representing the Society.
Each committee shall have a chairman and two members elected by the Council. Minutes of all committee meetings shall be submitted to the council for approval.
Minutes of all committee meetings shall be submitted to the council for approval.
There shall be a MEMBERSHIP COMMITTEE consisting of 3 members each to serve for 4 years. The membership committee will be responsible for receiving and studying all applications to membership and reviewing the continuation of existing membership or any other matter delegated to it by the president or by the council. The membership committee reports directly to the council.
There shall be an EDUCATION AND SCIENTIFIC COMMITTEE consisting of 3 members each to serve for 4 years. The committee will be responsible for making recommendations to the council on all matters related to education, scientific symposia and programs, publications, clinical trials and joint research projects.
There shall be an ETHICS AND BY-LAWS COMMITTEE consisting of 3 members each to serve for 4 years. The committee will be responsible for making recommendations to the council on all ethical, social and legal issues relating to transplantation including review and recommendation on the by-laws of the Society. The committee will also analyze complaints and conduct enquiries and make recommendations on the ethical conduct on the individual members of the society.
There shall be an AWARD** COMMITTEE consisting of 3 members each to serve for 4 years. All applications will be evaluated first by the Awards Committee and if needed they will be sent for further evaluation to the sub-committees of specific awards.
ARTICLE 19. FUNDS OF THE SOCIETY
- membership fee : 10.000.000 TL monthly. 120.000.000 TL yearly.
- financial support given by individuals and/or organizations.
- the money raised through concerts, sports events, concert, ball, lottery, conferences, publications.
- the money obtained from the sales of property and goods donated to the Association.
- the interest rate of the investment accounts of the Association.
- the income coming from the Societys properties
ARTICLE 20. RECORDS KEPT BY THE SOCIETY
- Membership Registrations
- Meeting minutes / decisions taken
- Incoming / outgoing documents
- Revenue and expenditure
- Budget and financial accounts
- Inventory stock
- Bills / receipts
ARTICLE 21. THE RULES TO BE FOLLOWED WITH REVENUE AND EXPENDITURES OF THE SOCIETY
All incomes and expenditures of the Society are documented with proper receipts and are registered. The money obtained from various sources are kept in an account in a national bank under the name of the Society. On the receipt, the name and signature of the person who have made the donation should appear.
ARTICLE 22. POSSESSION OF IMMOVABLE PROPERTY
The Society can only buy and possess property that will be used for its residence of offices and related activities. The Society sends its written declaration of property to the Ministry of Internal Affairs within 3 months.
ARTICLE 23. THE DISSOLUTION OF THE SOCIETY
The dissolution of the Society is determined by the General Assembly at its meeting which is called for that purpose. The decision has to be taken with an affirmative vote of two thirds of all its members.
In the case of dissolution of the Society, all its property and possessions are to be transferred to another similar organization or society.
The General Assembly designates a liquidation board consisting of 5 members which will be responsible for the whole process.
The Society cannot be involved in illegal activities as stated in Article 2908 of the legal code for Associations.
ARTICLE 25 GENERAL RULES
For matters not stated in this document, the Articles of the Legal Code for Turkish Associations and Turkish Civil Law are applied.
ARTICLE 26 These by-laws in this document are written in accordance with the Legal Code for Turkish Associations and any amendments made in this document are under the authority of the General Assembly.
March 10, 1992
Number: B. 05.1.EGM.4.OG.00.12
D. (1) 06-37-059
SUBJECT: The word Türkiye
Presidency of Turkish Transplantation Society
(10. Sokak No:45 Bahçelievler / ANKARA )
Reference: Ministry of Interior Affairs February 27, 1992 dated and Em. Gnl.Müd. B-05.1.EGM.0.12.03-06-37069/92-062478 numbered document.
Your application about adding the word TÜRKİYE to the name of your Society was presented to Ministry of Interior Affairs on January 9, 1992 with our Em. Müd. Güv. Şub. Der. Bür. (1) 210 numbered document. The above referred document of our Ministry is to inform you that your Society is permitted to add the word TÜRKİYE to its name with the February 2, 1992 dated Council of Ministers decision taken in accordance with the legal basis of 65th item of 2908 numbered Associations Law.
A copy of February 2, 1992 dated and 92/2689 numbered Council of Ministers decision that was presented to us with our Ministrys above-referred document is attached.
ON THE ORDER OF GOVERNOR
A. Hami ARITÜRK
Attachment: 1 copy of the Decision
COUNCIL OF MINISTERS DECISION
92 / 2689
Upon Ministry of interior Affairs January 30, 1992 dated and 036934 numbered document, according to the 65th item of 2908 numbered Associations Law, on February 2, 1992, Council of Ministers decided to grant permission for Transplantation Society to use the word TÜRKİYE in its name.
Deputy Prime Minister
Prof. E. İNÖNÜ
Devlet Bakanı ve Başbakan Yrd.
Prof. T. ÇİLLER
M. A. YILMAZ
Milli Savunma Bakanı
İç İşleri Bakanı
Dış İşleri Bakanı
M. S. OKTAY
Milli Eğitim Bakanı
Bay. Ve İskan Bakanı
Tarım ve Köy İşleri Bakanı
Çal. ve Sos. Güv. Bakanı
M. T. KÖSE
Sanayi ve Ticaret Bakanı
Prof. A. ATEŞ
Enerji ve Tabii Kay. Bakanı